Employee Profiles
Maintain structured employee records, contact details, employment information and relevant HR data.
BUSINESS SOFTWARE & MANAGEMENT SYSTEMS
07 / 10
HR & Payroll. Connected Around Your People.
Manage employee records, departments, attendance, shifts, leave, payroll, salary processing and HR reporting through one structured business system.
01
MANAGE
Employee Records
02
TRACK
Attendance & Leave
03
PROCESS
Payroll & Salary
04
REVIEW
HR Reporting
01
OVERVIEW
Bring employee operations into one system.
HR becomes difficult to manage when employee records, attendance sheets, leave requests, payroll calculations and salary information are maintained separately.
Incodiv Tech develops HR and payroll management systems around the operational requirements of your organization.
The platform can centralize employee profiles, organizational structure, attendance, shifts, leave management, payroll processing and management reporting.
HR modules can also connect with finance, approval workflows, employee portals, biometric attendance sources and other business systems where required.
02
HR CAPABILITIES
From employee onboarding to monthly payroll.
Departments & Designations
Organize employees by departments, roles, designations and reporting structure.
Attendance Management
Maintain attendance records with dates, timings and configured statuses.
Shift Management
Configure working shifts and associate relevant schedules with employees.
Leave Management
Manage leave requests, categories, balances and approval workflows.
Payroll Processing
Structure payroll calculations around configured salary and attendance rules.
Salary Management
Maintain salary structures, allowances, deductions and payment information.
Payslips
Generate structured employee payslip information from processed payroll.
Employee Onboarding
Structure joining information, required documents and onboarding activities.
Recruitment Records
Maintain relevant candidate and recruitment information where required.
Role-Based Access
Provide appropriate system access for HR, managers and employees.
HR Reporting
Build operational views for employee, attendance, leave and payroll information.
03
BUSINESS CHALLENGES
HR processes become harder when information is fragmented.
Spreadsheet Records
Employee and payroll information is maintained across multiple spreadsheets.
Manual Attendance
Attendance requires repeated manual consolidation before payroll processing.
Leave Through Messages
Leave requests arrive through email, chats or verbal communication.
Manual Payroll
Salary calculations depend on repeated spreadsheet formulas and adjustments.
Scattered Documents
Employee documents and HR information are stored in different locations.
Limited Reporting
HR reporting requires manual consolidation before management review.
04
EMPLOYEE LIFECYCLE
Support employees from joining to ongoing management.
Onboard
Capture employee and joining information.
Manage
Maintain employment, department and role data.
Attendance
Record working time, attendance and leave.
Payroll
Process salary using configured payroll information.
05
EMPLOYEE MANAGEMENT
One structured profile for each employee.
Maintain core employee information within structured profiles instead of keeping employment records across disconnected files.
The exact information captured can be configured around organizational requirements and internal HR policies.
Employee ID
Department
Designation
Joining Date
Contact Details
Employment Status
Documents
Salary Structure
EMPLOYEE PROFILE
Employee Information
Active
EMPLOYEE
Team Member
EMP-00124
06
ORGANIZATION STRUCTURE
Organize people around your business structure.
ORGANIZATION
Company
ATTENDANCE
Daily Attendance
Today
EMP-001
Employee
09:00
Present
EMP-002
Employee
09:08
Present
EMP-003
Employee
—
Leave
07
ATTENDANCE MANAGEMENT
Keep attendance structured and accessible.
Maintain daily attendance records alongside employee and shift information to reduce dependency on disconnected attendance sheets.
Depending on requirements, attendance data may be entered through the system or integrated with supported attendance sources.
Check-In
Check-Out
Present
Absent
Late
Leave
Shifts
Attendance Reports
08
SHIFT MANAGEMENT
Structure working schedules around operational requirements.
01
SHIFT
Morning Shift
Configure working start and end times according to company requirements.
02
SHIFT
Evening Shift
Support alternate schedules for departments or operational teams.
03
SCHEDULE
Employee Assignment
Associate relevant employees with configured work schedules.
04
RULES
Timing Rules
Define relevant timing logic according to agreed attendance requirements.
09
LEAVE MANAGEMENT
Replace informal leave requests with a structured workflow.
Employees can submit leave requests through a defined process while managers or HR review and update request status.
Leave categories, balances and approval routing can be configured according to the organization's requirements.
Leave Types
Leave Balance
Request Submission
Manager Review
Approval Status
Leave History
LEAVE REQUEST
Employee Leave
Pending
10
PAYROLL MANAGEMENT
Build a structured payroll process.
Salary Structure
Maintain configured employee salary information.
Working Data
Use relevant attendance information where payroll rules require it.
Payroll
Apply configured earnings and deduction rules.
Salary & Payslip
Finalize payroll and prepare relevant salary information.
PAYROLL
Salary Structure
Monthly
Basic Salary
Earning
Allowances
Earning
Adjustments
Configurable
Deductions
Deduction
RESULT
Net Salary
11
SALARY STRUCTURE
Configure earnings and deductions around your payroll process.
Employee salary structures can include relevant earnings, allowances, adjustments and deductions based on the agreed payroll model.
Payroll logic should be configured according to the organization's policies and applicable payroll requirements.
Basic Salary
Allowances
Bonuses
Adjustments
Deductions
Net Salary
12
PAYSLIPS
Generate structured employee salary information.
PAYSLIP
Monthly Payroll
EMPLOYEE
Team Member
EMPLOYEE ID
EMP-00124
Basic Salary
Included
Allowances
Included
Deductions
Applied
Adjustments
Applied
NET SALARY
Final Payroll Amount
Payroll records that are easier to review.
Processed payroll can produce structured salary information for employees and HR teams.
Payslip layouts, earning components and deduction details can be designed according to the implemented payroll structure.
Employee information
Payroll period
Earnings
Deductions
Net salary
Payroll status
13
EMPLOYEE ONBOARDING
Give new employees a structured start.
Employee Information
Capture required personal and employment information.
Documents
Maintain relevant employee document references or files.
Department Assignment
Associate the employee with the appropriate business structure.
Joining Process
Track relevant joining activities and onboarding status.
14
EMPLOYEE SELF-SERVICE
Give employees access to relevant HR services.
Where required, an employee portal can provide access to selected HR information and self-service processes.
Available features depend on organizational requirements, user roles and implemented access.
My Profile
Attendance
Leave Requests
Leave History
Payslips
HR Requests
EMPLOYEE PORTAL
My HR
15
HR REPORTING
Turn HR records into useful operational visibility.
Structured employee and payroll information can support HR reporting without repeatedly consolidating disconnected files.
Employee reports
Department reports
Attendance reports
Leave reports
Payroll reports
Salary summaries
HR OVERVIEW
Workforce Dashboard
ATTENDANCE
Weekly Overview
Current Week
16
CONNECTED BUSINESS
HR connected with your wider operations.
HR & PAYROLL
Workforce Management
17
TECHNOLOGY
Technology selected around your business requirements.
React
TypeScript
ASP.NET
PHP
SQL Server
MySQL
REST APIs
Power BI
Power Automate
Cloud Hosting
18
OUR PROCESS
Build around your HR workflow.
DISCOVER
Understand HR Operations
Review employee, attendance, leave and payroll processes.
MAP
Map HR Workflows
Identify roles, approvals, data and process dependencies.
DESIGN
Structure the Platform
Define HR modules, data relationships, access and reporting requirements.
BUILD
Develop the System
Build required employee, attendance, leave and payroll functionality.
VALIDATE
Test HR Scenarios
Validate workflows, payroll logic, access and reporting scenarios.
IMPROVE
Extend the Platform
Add integrations, automation and reporting as requirements evolve.
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WHY INCODIV TECH
HR software built around operational requirements.
Custom HR Workflows
Build processes around how your organization manages employees.
Connected Payroll
Connect relevant employee and attendance information with payroll processing.
Business Integration
Connect HR with finance, workflows, reporting and other business systems.
Multi-Branch Support
Structure employees around branches or locations where required.
Reporting Focus
Build structured HR data that supports operational and management reporting.
Extendable Platform
Add new HR modules, workflows and integrations as business needs evolve.
20
RELATED SERVICES
Connect HR with your business platform.
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FREQUENTLY ASKED QUESTIONS
HR & payroll questions.
What is an HR & Payroll Management System?
It is a business system used to organize employee information and HR processes such as attendance, leave, payroll, salary records and HR reporting.
Can it manage employee attendance?
Yes. The system can maintain employee attendance information including relevant check-in, check-out, attendance status and shift information.
Can it manage employee leave?
Yes. Leave categories, requests, balances, approval statuses and leave history can be structured according to the required process.
Can attendance be connected with payroll?
Yes. Where the organization's payroll rules require attendance information, relevant attendance data can be incorporated into the configured payroll workflow.
Can the system generate payslips?
Yes. Payslip information can be generated from finalized payroll according to the implemented salary structure and layout.
Can employees have their own portal?
Yes. An employee self-service portal can be included where required, with access to selected profile, attendance, leave, payslip or HR request functionality.
Can it support multiple branches?
Yes. Employee and HR information can retain branch or location context when required by the business structure.
Can HR data be shown in Power BI?
Yes. Where appropriate, structured HR data can be connected to Power BI or another reporting layer for dashboards and management analysis.
STILL MANAGING HR THROUGH SPREADSHEETS AND MANUAL PROCESSES?
Bring your people operations into one connected system.
Manage employee records, attendance,
leave, payroll and HR reporting through
a structured platform built around your workflow.
