Receivables
Track customer amounts due, payments received and relevant outstanding balances.
BUSINESS SOFTWARE & MANAGEMENT SYSTEMS
06 / 10
Business Finance. Clearer & Connected.
Bring receivables, payables, income, expenses, customer payments, supplier payments, cash, bank activity and financial reporting into one structured business system.
01
RECEIVE
Customer Receivables
02
PAY
Supplier Payables
03
CONTROL
Cash & Bank Activity
04
REVIEW
Financial Reporting
01
OVERVIEW
Structure the financial side of daily operations.
Operational finance becomes difficult to manage when customer balances, supplier dues, expenses, cash transactions and bank activity are maintained in separate spreadsheets or disconnected systems.
Incodiv Tech develops finance and accounting management solutions that bring relevant financial activity into a structured digital workflow.
The system can help businesses manage operational receivables, payables, payments, expenses, transaction records and management reporting from one connected environment.
Finance modules can also connect with sales, purchasing, inventory, POS, ERP and multi-branch business operations where required.
02
FINANCE CAPABILITIES
One structured view of business financial activity.
Payables
Maintain supplier obligations, payments and operational payable information.
Income Tracking
Record relevant income transactions according to the business workflow.
Expense Management
Capture business expenses with categories, dates, references and supporting information.
Cash Management
Maintain structured cash-in and cash-out transaction activity.
Bank Management
Organize bank-related transactions and relevant payment information.
Payment Methods
Structure transactions across configured cash, bank and other supported payment methods.
Financial Transactions
Maintain a centralized record of operational financial movements.
Customer Balances
Connect sales, receipts and outstanding amounts with customer records.
Supplier Balances
Connect purchases and payments with supplier payable information.
Branch Finance
Structure financial activity by branch where multi-location operations apply.
Financial Reporting
Build operational dashboards and reports from structured financial records.
03
BUSINESS CHALLENGES
Financial visibility suffers when records are disconnected.
Multiple Spreadsheets
Receivables, payables and expenses are maintained across different files.
Delayed Updates
Financial information is updated after operational activity instead of alongside it.
Limited Balance Visibility
Teams cannot easily understand customer and supplier outstanding positions.
Duplicate Entry
The same transaction information is entered repeatedly across sales and finance records.
Unstructured Cash Activity
Cash-in and cash-out activity lacks consistent transaction references.
Manual Reporting
Management reports require repeated consolidation before they can be reviewed.
04
FINANCIAL FLOW
Connect transactions with business activity.
Transaction
Financial activity originates from a business event.
Categorize
Associate the transaction with relevant business context.
Payment
Capture the relevant cash, bank or payment activity.
Reporting
Use structured records for operational financial visibility.
05
ACCOUNTS RECEIVABLE
Know what customers still owe.
Connect customer sales and invoices with payments received so teams can maintain clearer visibility of outstanding amounts.
Receivable records can provide customer-level context including transaction references, amounts, payments and remaining balances.
Customer
Invoice
Total Amount
Paid Amount
Balance
Payment History
RECEIVABLE
Customer Account
Open
CUSTOMER
Business Customer
Customer financial summary
Payment history connected
Updated
PAYABLE
Supplier Account
Due
SUPPLIER
Business Supplier
Supplier payable summary
PURCHASE / BILL
Supplier Transaction
Recorded
PAYMENT
Supplier Payment
Partial
BALANCE
Amount Payable
Open
06
ACCOUNTS PAYABLE
Keep supplier obligations visible.
Maintain supplier payable information alongside purchasing and payment activity instead of relying on separate manual due lists.
The system can connect supplier transactions, payments and remaining balances with the wider procurement or ERP process.
Supplier
Purchase Reference
Total Payable
Paid Amount
Remaining Balance
Payment History
07
INCOME & EXPENSES
Organize money coming in and going out.
Income Transactions
Capture relevant business income with categories, dates, references and payment information.
- Income categories
- Transaction dates
- Payment method
- Business references
Expense Management
Record operating expenses in a structured way instead of maintaining disconnected expense sheets.
- Expense categories
- Vendor / payee
- Payment details
- Notes & references
08
CASH & BANK
Track operational funds by payment source.
Configure relevant cash counters, bank accounts and payment methods so financial transactions retain useful payment context.
The exact structure can be designed around the organization's operational and reporting needs.
Cash Counters
Bank Accounts
Cash In
Cash Out
Bank Receipts
Bank Payments
PAYMENT SOURCES
Cash & Bank
CASH
Main Cash Counter
Active
BANK
Business Bank Account
Active
PAYMENT METHOD
Digital / Other
Configured
09
FINANCIAL TRANSACTIONS
Maintain a structured transaction history.
FINANCIAL ACTIVITY
Transaction Register
All Transactions
Cash
Bank
REFERENCE
TYPE
CATEGORY
METHOD
STATUS
TXN-001284
Receipt
Customer Payment
Bank
Posted
TXN-001285
Expense
Operating Expense
Cash
Posted
TXN-001286
Payment
Supplier Payment
Bank
Posted
10
CONNECTED ACCOUNTS
Keep balances connected with customers and suppliers.
RECEIVABLE
CUSTOMER ACCOUNTS
Customer Balances
Connect sales, invoices and receipts to maintain useful customer balance information.
Sales
Invoice
Payment
PAYABLE
SUPPLIER ACCOUNTS
Supplier Balances
Connect purchases and supplier payments to maintain useful payable information.
Purchase
Bill
Payment
BUSINESS STRUCTURE
Multi-Branch Finance
LOCATION
Head Office
Active
LOCATION
Branch Office
Active
REPORTING
Consolidated View
Available
11
MULTI-BRANCH FINANCE
Structure finance across business locations.
Businesses operating across multiple branches can maintain branch context within relevant financial transactions.
This can support both location-level operational views and consolidated management reporting, depending on the system design.
Branch Transactions
Branch Expenses
Branch Receipts
Branch Payments
Location Filters
Consolidated Reporting
12
CONNECTED OPERATIONS
Finance connected with the rest of the business.
FINANCE
Financial Management
13
FINANCIAL REPORTING
Turn transaction data into management visibility.
Structured financial information can support operational reports and management dashboards without repeatedly rebuilding the same view from disconnected files.
Receivable summary
Payable summary
Income analysis
Expense analysis
Cash movement
Bank activity
Branch finance
Transaction reports
FINANCIAL OVERVIEW
Management Dashboard
Income
Expense
CASH
Cash Activity
BANK
Bank Activity
EXPENSE
Expenses
14
ACCESS & PROCESS CONTROL
Give finance functions structured access.
Role-Based Access
Define application access according to relevant business roles and responsibilities.
Branch Context
Structure relevant financial information around branch or location access.
Transaction Status
Use defined transaction statuses to support operational processing and review.
Activity History
Maintain relevant record history and transaction references where implemented.
15
TECHNOLOGY
Built with technology suited to your operational requirements.
React
TypeScript
ASP.NET
PHP
SQL Server
MySQL
REST APIs
Power BI
Power Automate
Cloud Hosting
16
OUR PROCESS
Build around your financial workflow.
DISCOVER
Understand Operations
Review how sales, purchases, payments, expenses and financial records currently work.
MAP
Map Financial Flows
Identify receivables, payables, transaction sources and process handoffs.
DESIGN
Structure the System
Define modules, data relationships, statuses, access and reporting requirements.
BUILD
Develop the Platform
Build the required finance modules and connect them with relevant operations.
VALIDATE
Test Transactions
Validate customer, supplier, expense, cash and bank transaction scenarios.
IMPROVE
Extend the System
Add workflows, reports and integrations as business requirements evolve.
17
WHY INCODIV TECH
Finance software connected with real business operations.
Process-First Approach
We review the operational process before defining the finance system structure.
Connected Modules
Finance can connect with sales, purchasing, inventory, POS and ERP workflows.
Custom Workflows
Transaction flows can reflect the way your organization actually operates.
Multi-Branch Ready
Solutions can support branch context where multi-location operations require it.
Reporting Focus
Structured records create a stronger foundation for operational reporting.
Integration Experience
We can connect custom applications, Microsoft solutions, databases and APIs.
18
RELATED SERVICES
Connect finance with your business platform.
19
FREQUENTLY ASKED QUESTIONS
Finance system questions.
What is a finance management system?
A finance management system helps businesses organize operational financial activity such as receivables, payables, payments, expenses, cash, bank transactions and related reporting.
Can it track customer receivables?
Yes. Customer sales, invoices and payments can be connected to maintain relevant outstanding balance information.
Can it manage supplier payables?
Yes. Supplier transactions and payments can be structured to provide useful payable information and payment history.
Can we record business expenses?
Yes. Expenses can be recorded with categories, payment details, dates, references, notes and other required business information.
Can it manage cash and bank transactions?
Yes. Relevant cash counters, bank accounts and payment methods can be configured according to the solution requirements.
Can the finance system support multiple branches?
Yes. Where required, financial activity can retain branch context and support branch-level as well as consolidated views.
Can it integrate with sales and inventory?
Yes. Finance modules can connect with sales, purchasing, inventory, POS and wider ERP processes depending on the implemented architecture.
Is this a replacement for professional accounting software?
The scope depends on your requirements. We can build operational finance and accounting workflows, or integrate with an existing accounting platform when specialized statutory accounting, taxation or regulatory functionality is better handled there.
STILL MANAGING BUSINESS FINANCE IN SEPARATE FILES?
Bring financial activity into a connected business system.
Connect receivables, payables, expenses,
payments, cash, bank activity and reporting
with your wider business operations.
